When a company decides that it’s interested in using a virtual room, it needs two main features such as secure storage of documents and files and easy access for team members. Depending on the industry and project and the number of users and the length of time there are various pricing options for the VDR including per-page pricing, per-user pricing pricing for storage size or a fixed monthly fee.
Many vendors charge by the number of gigabytes. This pricing structure is great for projects that have relatively small text files, but can be expensive for companies trading large audio or video files.
The price of a VDR is also dependent on the administrator access granted to the system. Certain providers permit unlimited admin access that can make the platform more expensive. However this feature helps streamline workflows and speeds up due-diligence.
Integration with other platforms, such as Slack or Microsoft Office (for example), can improve functionality and user experience. These integrations are typically more expensive than those that do not have integrations.
The duration of the project can influence the cost of the virtual data room as a vendor typically provides the price for a certain number of months and then charges per month after that. Certain vendors, such as DealRoom offer discounts for M&A deals and allow you to cancel your contract once the deal is completed. This option is best for companies that aren’t certain about the duration of the project.